Your AI Event Coordinator.
Working 24/7 So You Don’t Have To.
Gatherset’s AI agents work like a full-time human teammate, handling emails, vendors, contracts, and budgets so your team can focus on the experience.
Concierge
Your event inbox, organized. Your replies, written. Your day, simplified.
Your event inbox, organized. Your replies, written. Your day, simplified.
A simple, three step process to getting your event emails handled.
A simple, three step process to getting your event emails handled.
A simple, three step process to getting your event emails handled.
Step 1
Connect to your Inbox
Link your Gmail or Outlook account in a few quick clicks.
Step 1
Connect to your Inbox
Link your Gmail or Outlook account in a few quick clicks.
Step 1
Connect to your Inbox
Link your Gmail or Outlook account in a few quick clicks.
Step 2
Reply in Your Voice
Gatherset Concierge will automatically draft thoughtful responses that sound like you.
Step 2
Reply in Your Voice
Gatherset Concierge will automatically draft thoughtful responses that sound like you.
Step 2
Reply in Your Voice
Gatherset Concierge will automatically draft thoughtful responses that sound like you.
Step 3
Stay at Inbox Zero
Start your day with a clear inbox and a clear mind. Concierge takes care of the busywork so you can focus on what matters.
Step 3
Stay at Inbox Zero
Start your day with a clear inbox and a clear mind. Concierge takes care of the busywork so you can focus on what matters.
Step 3
Stay at Inbox Zero
Start your day with a clear inbox and a clear mind. Concierge takes care of the busywork so you can focus on what matters.
AI Agents
AI Agents
AI Agents
Cut Months of Manual Work to Days of Execution with AI
Cut Months of Manual Work to Days of Execution with AI
Archer
Inbox & Communication Manager
Responds to vendor/sponsor/client emails
Sorts and prioritizes messages
Sends confirmations, reminders, follow-ups
Answers FAQs (“When is setup?” “Where is parking?”)
Archer
Inbox & Communication Manager
Responds to vendor/sponsor/client emails
Sorts and prioritizes messages
Sends confirmations, reminders, follow-ups
Answers FAQs (“When is setup?” “Where is parking?”)
Archer
Inbox & Communication Manager
Responds to vendor/sponsor/client emails
Sorts and prioritizes messages
Sends confirmations, reminders, follow-ups
Answers FAQs (“When is setup?” “Where is parking?”)
Damen
Scheduling & Calendar Manager
Books walkthroughs, site visits, meetings
Reschedules when conflicts arise
Syncs calendars across teams and external vendors
Damen
Scheduling & Calendar Manager
Books walkthroughs, site visits, meetings
Reschedules when conflicts arise
Syncs calendars across teams and external vendors
Damen
Scheduling & Calendar Manager
Books walkthroughs, site visits, meetings
Reschedules when conflicts arise
Syncs calendars across teams and external vendors
Jackson
Guest & RSVP Coordinator
Sends invites + tracks RSVPs
Handles dietary restrictions, VIP preferences
Manages seating charts & capacity limits
Issues reminders and check-in confirmations
Jackson
Guest & RSVP Coordinator
Sends invites + tracks RSVPs
Handles dietary restrictions, VIP preferences
Manages seating charts & capacity limits
Issues reminders and check-in confirmations
Jackson
Guest & RSVP Coordinator
Sends invites + tracks RSVPs
Handles dietary restrictions, VIP preferences
Manages seating charts & capacity limits
Issues reminders and check-in confirmations
Morgan
Vendor & Contract Coordinator
Drafts contracts from templates
Routes for e-signature
Tracks deadlines, insurance docs, compliance
Sends reminders to vendors before event
Morgan
Vendor & Contract Coordinator
Drafts contracts from templates
Routes for e-signature
Tracks deadlines, insurance docs, compliance
Sends reminders to vendors before event
Morgan
Vendor & Contract Coordinator
Drafts contracts from templates
Routes for e-signature
Tracks deadlines, insurance docs, compliance
Sends reminders to vendors before event
Clark
Budget & Finance Assistant
Collects vendor quotes & compares pricing
Updates live budget vs spend tracker
Flags invoice discrepancies
Prepares financial reports for approval
Clark
Budget & Finance Assistant
Collects vendor quotes & compares pricing
Updates live budget vs spend tracker
Flags invoice discrepancies
Prepares financial reports for approval
Clark
Budget & Finance Assistant
Collects vendor quotes & compares pricing
Updates live budget vs spend tracker
Flags invoice discrepancies
Prepares financial reports for approval
Addison
Event-Day Ops Assistant
Sends SMS reminders to vendors & staff (“AV setup by 2pm”)
Answers attendee FAQs via chatbot (“Where’s registration desk?”)
Tracks timeline & escalates delays
Addison
Event-Day Ops Assistant
Sends SMS reminders to vendors & staff (“AV setup by 2pm”)
Answers attendee FAQs via chatbot (“Where’s registration desk?”)
Tracks timeline & escalates delays
Addison
Event-Day Ops Assistant
Sends SMS reminders to vendors & staff (“AV setup by 2pm”)
Answers attendee FAQs via chatbot (“Where’s registration desk?”)
Tracks timeline & escalates delays
Randolph
Post-Event Reporter
Collects feedback surveys
Summarizes attendance, spend, and ROI metrics
Generates sponsor/exec wrap-up reports
Randolph
Post-Event Reporter
Collects feedback surveys
Summarizes attendance, spend, and ROI metrics
Generates sponsor/exec wrap-up reports
Randolph
Post-Event Reporter
Collects feedback surveys
Summarizes attendance, spend, and ROI metrics
Generates sponsor/exec wrap-up reports
You’re getting event inquiries
while you’re managing your next big day
AI can make sure every client gets a response instantly.
Request
Request
Request
Request an Invite
Request an Invite
Send us a request and we'll get you started.
Benefits
Benefits
Benefits
Gatherset and You
Gatherset and You
Discover how Gatherset enhances efficiency, reduces costs, and drives business growth with smarter, faster processes.
Save Time on Every Event
Automate repetitive tasks like emailing vendors, confirming RSVPs, managing budgets, and updating schedules, so your team can focus on strategy and experience.
Save Time on Every Event
Automate repetitive tasks like emailing vendors, confirming RSVPs, managing budgets, and updating schedules, so your team can focus on strategy and experience.
Save Time on Every Event
Automate repetitive tasks like emailing vendors, confirming RSVPs, managing budgets, and updating schedules, so your team can focus on strategy and experience.
Eliminate Human Error
AI handles the small details with precision, from contracts to payments, reducing mistakes that cost time, money, and reputation.
Eliminate Human Error
AI handles the small details with precision, from contracts to payments, reducing mistakes that cost time, money, and reputation.
Eliminate Human Error
AI handles the small details with precision, from contracts to payments, reducing mistakes that cost time, money, and reputation.
Centralize Everything
All communications, files, and timelines live in one shared dashboard. No more juggling spreadsheets or inbox searches; your entire team has instant visibility.
Centralize Everything
All communications, files, and timelines live in one shared dashboard. No more juggling spreadsheets or inbox searches; your entire team has instant visibility.
Centralize Everything
All communications, files, and timelines live in one shared dashboard. No more juggling spreadsheets or inbox searches; your entire team has instant visibility.
Scale Without Hiring
Run twice as many events with the same headcount. Gatherset expands your team’s capacity without the overhead.
Scale Without Hiring
Run twice as many events with the same headcount. Gatherset expands your team’s capacity without the overhead.
Scale Without Hiring
Run twice as many events with the same headcount. Gatherset expands your team’s capacity without the overhead.
Gain Actionable Insights
Track budgets, vendor performance, and event ROI in real time. Use data, not guesswork, to improve outcomes and justify spend.
Gain Actionable Insights
Track budgets, vendor performance, and event ROI in real time. Use data, not guesswork, to improve outcomes and justify spend.
Gain Actionable Insights
Track budgets, vendor performance, and event ROI in real time. Use data, not guesswork, to improve outcomes and justify spend.
Deliver a Better Guest Experience
When logistics run themselves, your team has more time to focus on what matters most: creating meaningful and memorable experiences for guests and clients.
Deliver a Better Guest Experience
When logistics run themselves, your team has more time to focus on what matters most: creating meaningful and memorable experiences for guests and clients.
Deliver a Better Guest Experience
When logistics run themselves, your team has more time to focus on what matters most: creating meaningful and memorable experiences for guests and clients.
FAQs
FAQs
FAQs
Frequently Asked Questions
Frequently Asked Questions
Everything you need to know before getting started
What does Gatherset actually do?
Who is Gatherset built for?
Do I need technical knowledge to use AI automation?
What does Gatherset actually do?
Who is Gatherset built for?
Do I need technical knowledge to use AI automation?
What does Gatherset actually do?
Who is Gatherset built for?
Do I need technical knowledge to use AI automation?